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GDPR Compliance Software: Tools for Data Privacy

The ICO's June 2026 guidance on IoT products explicitly states that manufacturers must conduct DPIAs before processing personal data from connected devices, and that consent must be obtained for any tracking technologies used. With penalties under PECR now aligned to UK GDPR levels — up to £17.5 million or 4% of global turnover — the cost of manual compliance management is no longer just administrative.

Compliance teams managing GDPR manually spend roughly 60% of their time on record-keeping alone — ROPA maintenance, DPIA documentation, consent logs, breach reports. That is time most product companies don't have.

GDPR compliance software automates these workflows. On the Sustalium platform, we built the GDPR module specifically for product companies — not tech firms — because the data flows are different when you're managing IoT data, supplier records, and customer shipments rather than SaaS user accounts.

The GDPR Compliance Challenge

Who Must Comply

GDPR applies to any organisation processing personal data of EU residents, regardless of where the organisation is based.

Organisation Type Key Obligations
Data controllers (determine purpose and means of processing) Full compliance: ROPA, DPIAs, consent, DSRs, breach notification
Data processors (process data on behalf of controllers) Contracts, security measures, breach notification to controller
Non-EU companies (processing EU resident data) EU representative appointment, full compliance

Key Requirements

Requirement Details
Records of processing (Art 30) Register of all personal data processing activities
Data protection by design (Art 25) Privacy built into product/process design
DPIA (Art 35) Assessment for high-risk processing activities
Consent management (Art 7) Explicit, informed, withdrawable consent
Data subject rights (Art 12-22) Access, rectification, erasure, portability, objection
Breach notification (Art 33) 72-hour notification to supervisory authority
Data Protection Officer (Art 37) Appointment for certain organisations
Cross-border transfers (Art 44-49) Adequacy decisions, SCCs, BCRs

Penalties

Violation Maximum Fine
Basic obligations (Art 8, 11, 25-39) €10M or 2% of global annual turnover
Core data processing principles (Art 5, 6, 7, 9) €20M or 4% of global annual turnover

What GDPR Compliance Software Automates

1. Records of Processing (ROPA)

  • Processing activity register in Art 30 format
  • Automated data mapping from scan results
  • Data flow visualisation
  • Retention period tracking

2. DPIA Management

  • High-risk processing identification
  • DPIA guided workflow and documentation
  • Stakeholder consultation tracking
  • Prior consultation with supervisory authority

3. Data Subject Rights

  • Self-service portal for DSR submission
  • Automated identity verification
  • Response generation and deadline tracking
  • Erasure (right to be forgotten) workflows

4. Breach Management

  • Breach recording and severity assessment
  • 72-hour notification generation
  • Supervisory authority submission workflows
  • Post-breach remediation tracking
  • Consent collection and preference management
  • Cookie banner and preference centre
  • Consent record keeping (evidence of consent)

Top GDPR Compliance Software Platforms (2026)

1. Sustalium — GDPR + Product Compliance

Sustalium provides GDPR compliance alongside 110+ other frameworks — meaning your data privacy documentation lives alongside product compliance, cybersecurity (NIS2), and supply chain due diligence.

Key Features:

Feature Sustalium
ROPA (Art 30) Structured processing activity register with data mapping
DPIA (Art 35) Guided workflow with stakeholder tracking
Data subject request portal Self-service intake with audit trail
Breach notification (72h) Structured framework + 72-hour workflow guide
Consent management Collection, preferences, evidence
NIS2 integration Cybersecurity overlap mapping
Product compliance integration GPSR, REACH, RoHS alongside GDPR
Pricing €10 per document per month

Best for: Product companies, manufacturers, and e-commerce businesses that need GDPR alongside product safety, cybersecurity, and supply chain compliance.

2. OneTrust — Enterprise Privacy Platform

OneTrust is the market leader in privacy management software.

  • Comprehensive ROPA and data mapping
  • Automated DPIA workflows
  • Cookie consent and preference management
  • Vendor risk management (GDPR transfer assessments)
  • Pricing: Custom (typically €15K-100K+/year)

Best for: Large enterprises with complex privacy programmes and dedicated privacy teams.

3. Securiti — Data Intelligence

Securiti provides AI-driven privacy compliance with automated data discovery.

  • Automated data discovery and classification
  • ROPA generation from data scan
  • Privacy rights automation
  • Consent management
  • Pricing: Custom (typically €10K-60K/year)

Best for: Organisations wanting AI-automated data discovery as a starting point.

Cookiebot (by Usercentrics) focuses on consent management and cookie compliance.

  • Automated cookie scanning
  • Consent banner and preference centre
  • Consent logging and evidence
  • Multi-language support
  • Pricing: From ~€12/month (free for small sites)

Best for: Websites primarily needing cookie consent compliance.

Feature Comparison

Feature Sustalium OneTrust Securiti Cookiebot
ROPA / processing register (Art 30) ✅ ✅ ✅ ❌
Automated data discovery ❌ ✅ ✅ ✅ (cookies only)
DPIA workflow (Art 35) ✅ ✅ ✅ ❌
Data subject request handling ✅ ✅ ✅ ❌
Breach notification (72h) ✅ ✅ ✅ ❌
Consent / cookie management ✅ ✅ ✅ ✅
NIS2 cybersecurity integration ✅ ✅ ❌ ❌
Product compliance (GPSR, REACH, RoHS) ✅ ❌ ❌ ❌
Per-document pricing ✅ (€10/month) ❌ ❌ ✅ (from €12/month)
Starting price €10/month ~€15K/year ~€10K/year ~€12/month

Last updated: July 3, 2026