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GPSR Product Declarations for SMEs

A GPSR tool for an SME must do one thing well: turn your product records into a complete GPSR file, a traceability trail, and a public declaration page, without hiring a compliance consultant for every SKU.

The GPSR paperwork, in order

  1. Product identification: name, model, serial or batch scheme, and product images
  2. Manufacturer and Responsible Person: names and contact details that belong on the label and in the file
  3. Safety assessment: risks identified, instructions and warnings prepared
  4. Technical documentation: design, testing, and supplier evidence collected in one place
  5. Traceability: where each batch came from and where it went

What separates a useful tool from a template shop

  • Fields mapped to the regulation: the tool should ask for what GPSR actually requires, not a generic form
  • Evidence attached to claims: each safety claim links to a test report or supplier declaration
  • A public page with a QR code: online marketplaces and customers verify the declaration by scanning, no emails
  • Updates in place: when a supplier or an address changes, the declaration updates while the URL and QR code stay the same

The traceability trap

The part SMEs underestimate is traceability. GPSR requires you to know where products came from and where they went. A spreadsheet gets you started, but a structured record per product and per batch is what survives an authority's questions months later.

Frequently Asked Questions

Does GPSR apply to second hand goods?

Mostly not, but refurbished or repaired products sold as new or upgraded can fall in scope. Check the specific product category before relying on the exemption.

Do I need a physical document at all?

No. GPSR allows digital technical documentation and digital safety information, as long as it is accessible and verifiable.

Can one tool cover CE and UKCA too?

Yes, and it should. The safety assessment and technical documentation overlap heavily, so one structured record feeds all three.

Publish Your GPSR File Free

Build your technical documentation from pre mapped GPSR fields and publish a public declaration page. No card required.

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Global Digital Trust & Compliance

Sustalium is the digital-first platform for managing complex business certificates and sustainability declarations across global supply chains.

Environment & ESG
  • Digital Product Passport (DPP)
  • Carbon & Water Footprint
  • Circularity & Reuse (ISO 14021)
  • De-Forestation Free
Product & Food Safety
  • FSMA 204 (FDA Traceability)
  • REACH & RoHS Compliance
  • PFAS-Free & VOC Declarations
  • Prop 65 & TSCA Title VI
Social & Ethical
  • ISO 26000 Responsibility
  • Modern Slavery Statements
  • UFLPA Forced Labor Traceability
  • Ethical Labor Declarations
Governance & Trade
  • Swiss Made & Origin Claims
  • GDPR & AI Ethics (EU AI Act)
  • CE Marking & UKCA Conformity
  • Bill S-211 (Canada) Reporting
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Have questions about a specific standard?
Contact our compliance team at compliance@sustalium.com