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GPSR Compliance Checklist: EU Product Safety Rules

Amazon, Ebay, Vinted, and marketplace sellers are getting blocked daily because they lack a GPSR-compliant file for their products. On the Sustalium platform, the #1 question we get from new clients is: "What exactly do I need to document to stay compliant?"

The EU General Product Safety Regulation (GPSR — Regulation [EU] 2023/988) is now in full force, and it specifically targets e-commerce, third-country imports, and direct-to-consumer brands. Online marketplaces like Amazon, Zalando, eBay, Vinted, and Shopify now act as legal gatekeepers — if you cannot provide a verified compliance dossier for every SKU, your listings get pulled.

Here is the step-by-step checklist we use internally when onboarding sellers onto our platform.

In June 2026, German and French market surveillance authorities jointly flagged over 2,000 ASINs for missing Responsible Person data, and Amazon has begun sending final-notice compliance emails with 14-day deadlines before permanent ASIN removal. The message is clear: GPSR enforcement is no longer advisory.

1. Designate an EU Economic Operator (The "Responsible Person")

If you are an international manufacturer located outside of the European Union, you cannot legally sell consumer goods in the EU without a physical representative established in the Union.

You must formally appoint and contract an EU Economic Operator (commonly referred to as an EU Responsible Person or Authorized Representative).

Who Can Act as the Responsible Person?

  • An EU-based manufacturer.
  • An EU-based importer.
  • A designated EU-based Authorized Representative.
  • An EU-based fulfillment service provider (if no other entity is established in the Union).

What They Must Do:

The Responsible Person acts as the legal contact point for European market surveillance authorities. They must hold your product's technical safety files, verify that the product has valid Declarations of Conformity, and cooperate with authorities in the event of a mandatory safety recall.

2. Product Traceability: Label and Packaging Requirements

The GPSR mandates total physical and digital traceability. Every consumer product must clearly display the following information on the physical product itself, or where not possible due to size, on the packaging or an accompanying document:

  • Manufacturer Details: The legal name, registered trade name, and physical/email address of the manufacturer.
  • EU Responsible Person Details: The legal name, physical address, and email/website of your appointed EU Responsible Person.
  • Product Identifiers: A clear model number, batch number, serial number, or GTIN (EAN/UPC) allowing the product to be tracked.

The Language Translation Mandate

All safety warnings, hazard labels, and user manuals must be translated into the official local languages of the specific EU Member States where the product is sold. If you sell a product in France and Germany, your safety instructions must be in both French and German. Offering a generic English-only manual is a major GPSR violation.

3. Product Safety Risk Assessments

Under the GPSR, you must proactively prove your product is safe. You must compile and maintain a technical file containing: * A comprehensive Product Safety Risk Assessment identifying potential hazards (e.g., choking risks, electrical hazards, chemical exposure) and how you have mitigated them. * Laboratory test reports proving compliance with applicable European safety standards. * Detailed technical drawings and product descriptions.

4. Online Listing Disclosures

The GPSR also regulates your online storefront. For every active product listing on Amazon or your D2C website, you must clearly display: * The name, address, and email of your EU Responsible Person. * The name, address, and email of the manufacturer. * High-resolution product images to aid in customer identification. * All mandatory safety warnings and hazard labels in the local language of the consumer.

5. Establishing a Safety Recall Protocol

The GPSR requires manufacturers and importers to have a documented, operational procedure for handling customer complaints, accident reporting, and mandatory safety recalls. If an accident occurs, you are legally required to report it to the EU's Safety Gate portal immediately.

6. Automating Your GPSR Compliance with Sustalium

Trying to manually update thousands of e-commerce listings, manage EU Responsible Person contracts, and translate safety manuals into 24 different EU languages in static spreadsheets is an operational nightmare.

Sustalium’s dedicated EU GPSR compliance software is built specifically to automate this workflow.

For each product SKU, Sustalium helps you construct a digital safety profile. You can link your EU Responsible Person details, upload your safety manuals, and centralize your product risk assessments. Sustalium generates a public-facing, multilingual Digital Safety Passport accessible via a simple QR code printed on your product packaging. This satisfies the transparency requirements of the GPSR, while providing a turnkey export package to instantly verify your listings with major EU online marketplaces.

Prevent Amazon Delistings and Secure Your Sales

Stop stressing over complex e-commerce safety regulations. Secure your European store listings, protect your inventory, and satisfy online marketplace checks instantly.

With Sustalium, you can generate a legally compliant, audit-ready GPSR Technical Dossier and public safety page for just €10.

Generate Your GPSR Dossier Now →

Frequently Asked Questions

Does the GPSR apply to B2B products? No. The GPSR applies specifically to non-food consumer products placed on the EU market—meaning products intended for consumers or likely to be used by consumers under reasonably foreseeable conditions, even if not directly sold to them.

What happens if I sell through Amazon and do not have an EU Responsible Person? Amazon is legally liable for hosting unsafe goods. If you do not upload a verified EU Responsible Person's contact details and print them on your packaging, Amazon will permanently delist your products, withhold your funds, and destroy your inventory in EU fulfillment centers.

Last updated: May 27, 2026