Manual Data Entry

Manual data entry is the process of directly inputting compliance-related information into Sustalium's structured workflows. It covers product specifications (SKUs, BOMs, material compositions), operational data (production volumes, energy usage, facility details), and institutional knowledge that exists only within your team. Rather than leaving this data scattered across spreadsheets and individual knowledge, manual entry centralises it into structured records that feed every compliance framework automatically. It's the fastest way to get started because it doesn't require any external integrations — just the expertise your team already has.

Most compliance frameworks start with data that only exists inside your organisation. Product specifications, supplier lists, production records, and internal policies are the foundation of compliance documentation, yet they're often stored informally across spreadsheets, emails, and individuals' knowledge. Manual data entry turns this scattered information into structured, verifiable compliance evidence. More importantly, entering data once into Sustalium means it's available across all 80+ frameworks — a single product composition entry feeds REACH declarations, Digital Product Passports, CE marking technical files, and ESG reports simultaneously.

The four main categories are product specifications (SKU hierarchies, bill of materials, material compositions, dimensions, weights), operational data (production volumes, manufacturing process descriptions, facility locations, energy consumption records), spreadsheet imports (existing Excel, Google Sheets, or CSV compliance data that can be batch-uploaded without re-entry), and internal knowledge (supplier relationships, past audit findings, process documentation, and compliance decisions that exist only within your organisation). Each type is mapped to structured fields that Sustalium uses to populate the relevant compliance documents.

Sustalium provides a guided workflow that structures manual data entry into the exact format each compliance framework requires. You enter data once through structured forms, and the system maps it to every applicable framework — from REACH substance declarations to CSRD ESG reports to Digital Product Passports. Existing spreadsheets can be imported via CSV or Excel upload, with Sustalium automatically matching columns to compliance fields. Data persists across all frameworks, so an update to a product specification automatically flows through to every document that references it.

Every compliance framework benefits from manual data entry, but it's especially valuable for frameworks that rely on internal business data rather than external testing or certification. Product-level frameworks like CE marking, UKCA, and REACH need accurate product specifications that start as manual entries. ESG reporting frameworks like CSRD, GRI, and TNFD require operational data (energy use, emissions, waste) that often exists only in internal records. Supply chain frameworks like the German Supply Chain Due Diligence Act and Modern Slavery statements need supplier information that begins as internal knowledge. Because manual entry populates a shared dataset, entering data once serves all of these simultaneously.